CSC Event Privacy Policy

Updated 19 December 2019

 

1. Registrar

CSC – IT Center for Science Ltd
P.O. Box 405 (Keilaranta 14)
02101 Espoo, Finland
Tel. +358 (0)9 457 2821 (operator)
servicedesk(at)csc.fi

Business ID: 0920632-0

www.csc.fi

(hereinafter referred to as "we" or "CSC")

2. Contact person for register-related matters

Event organizers, event-support(at)csc.fi

Data Protection Officer Sanna Vartia, privacy(at)csc.fi

3. What are the purposes and legal grounds for processing personal data?

With your consent, we process your personal data:

  • to organize and develop events
  • for compiling statistics and reporting
  • for electronic direct marketing and conducting opinion polls and market surveys

4. What data do we process?

We will request the following information from you:

  • first and last name
  • email and phone number
  • home organization
  • consent to direct marketing
  • participant information, such as dietary restrictions
  • preliminary information on qualifications/skill levels that may be required by the trainer for training courses

5. Where do we get your data from?

We only use the information you provide.

6. To whom do we disclose your data?

Your data may be disclosed to partners involved in organizing the event, such as external trainers. We may disclose information regarding dietary restrictions to catering service providers.

We ensure that our partners are obligated to comply with privacy laws and regulations.

7. How do we protect your data and for how long do we keep it?

Only CSC employees who have the right to process personal data for their work are entitled to use systems containing personal data. Each user has their own user name and password for the systems. The data is collected in databases. Databases and their backups are protected by appropriate technical means.

We store personal data for as long as is necessary in relation to the purpose of the personal data.

We regularly assess the need for data storage, taking into account any applicable legislation. We take reasonable measures to ensure that the personal data is not contradictory to the data processing purposes, out of date or inaccurate. If we should discover such data, it will be either corrected or destroyed without delay.

Sensitive information, such as dietary restrictions, will be deleted from the system within one month of the end of the event.

8. What are your rights as a data subject?

You have the right to review your data, and demand rectification or erasure of inaccurate or false information.

You may prohibit the use of your data for direct marketing.

You may withdraw any consent that you have given.

You have the right to lodge an appeal with the Data Protection Ombudsman.

9. Who should you contact?

All contacts and requests concerning this statement must be made in writing or in person to the contact person specified in section 2.

10. Changes to the privacy policy

Any changes made to this document will be presented with dates. If the changes are significant, we may inform you about them by email or by issuing a notification on our website.